General Parent Information

This page includes information to help parents and guardians with children in school. For specific questions please contact your child’s principal.

Parent Portal

 

Forms

 

Asbestos Notification

Written notice must be annually provided to parents, teachers, and employee organizations of the availability of asbestos management plans, and any current or planned asbestos inspections, response actions and post-response actions. More information.

 

Attendance

Absence from school and late arrivals – If your child is absent from school for any reason or is arriving late, call 328-5437 (328- KIDS) in the morning and provide a written excuse when your child returns to school.

 

Bill of Rights for Data Privacy and Security

School districts are committed to preventing and addressing any consequences of an inadvertent release of personal information about students, as well as teachers and administrators. More information.

 

Child Nutritional Programs

Troy City School District provides all students with a free breakfast and lunch. All parents, regardless of income, are asked to complete the enclosed Household Income Eligibility Form.

 

Body Mass Index (BMI)

New York State requires schools to keep height and weight data and to calculate students’ Body Mass Index (BMI). BMI is a way of checking if students are under or overweight based on their height and weight. If the District is surveyed by the state, we will only share group data (such as, the number of third grade boys whose BMI is below the fifth percentile), not individual data. Parents/guardians may request to exclude their child’s data from group calculations filling out this form and returning it to their school nurse.

 

Codes of Conduct

Troy City School District is committed to providing a safe and supportive school environment where students participate in quality education services without disruption or interference. Our Code of Conduct is founded upon a firm belief that the best conduct always begins with strong, positive relationships between students, families and all people who work for the District. We have a long-standing set of expectations for conduct on and off school property and at school functions. These expectations are based on the principles of civility, mutual respect, citizenship, character, tolerance, honesty, and integrity. The expectations for acceptable behavior are clearly defined in the Code of Conduct and possible consequences are identified. 2017-2018 Code of Conduct.

 

Complaints and Grievance Procedures

Generally, the proper channeling of complaints will be as follows:

  1. Teachers and staff members, then
  2. Principal, then
  3. Superintendent of Schools, and then
  4. Board of Education

District Procedure for Channeling of Parent Concerns

 

Dignity for All Students Act

All students have the right to a safe, welcoming and caring environment, free of discrimination, harassment and bullying.   Acts of discrimination, harassment or bullying should be reported to the building principal or the Dignity for All Students Act (DASA) Coordinator assigned to each building.  (Policy 0115)

 

Health Information Privacy

Under the Health Insurance Portability and Accountability and Privacy Act (HIPPA), some districts or schools may be a “covered entity”.  If a district or school (or person within the school, i.e. school nurse) is included in the “covered entity” category, then the district must provide notice of its privacy practices with regard to protected health information.

 

Military Disclosure

Parents of high school students have the right to request that the District not release their child’s name, address and telephone number to military recruiters without prior written consent. Troy High School provides parents with a separate notice.   Parents must return the form to the Guidance Office if you do not want information released. (Policy 5500)

 

Non-Discrimination Policy  

Troy City School District hereby advises students, parents, employees and the general public that it offers employment and educational opportunities for students without regard to sex, race, color, national origin, creed, religion, marital status, age, gender preference or disability.  Questions regarding this policy and/or the grievance procedure should be directed to the Human Resources Department at 518-328-5041.  (Policy 0100, Title VI, Title IX, Section 504, Age Discrimination Act and Title II of the Americans with Disabilities)

 

Student Privacy (Protection of Pupil Rights Amendment)

Parents are hereby notified of their student privacy and right to “opt out” of participation in any survey that reveals information on certain types of personal behavior or political beliefs. Parents have the right to exclude their child from any activities in which personal information will be gathered from students and used for marketing purposes.  (Policy 5500)

 

Parent Involvement  

Positive parental involvement is essential to student achievement.   The District has developed programs, activities and procedures that encourage and support the participation of parents and students eligible for Title I services in all aspects of their child’s education.   Parent involvement refers to the participation of parents in regular, two-way and meaningful communication involving student academic learning and other school activities.   Please contact the BOE Office for input on Policy 1900 Parent and Family Engagement.  (Policy 1900 and NCLB Title I, Part A)

 

Pesticide Application

Troy City School District maintains a list of parents and staff who wish to receive 48 hours advance written notice of Pesticide Applications.   Parents may register for such notifications by completing theLetter to Request Notification of School Pesticide Application each year.   Questions regarding pesticide applications should be directed to the Facilities Department at 518-328-5406.   (Policy 8115 and Education Law 409-h)

 

Promotion and Placement of Students

The Board of Education, at the recommendation of the Superintendent, has adopted a Promotion and Placement policy in accordance with law. Policy 4750 is available in the Policy Manual at www.troycsd.org/boe.

 

Photographs/Videos

Occasionally students may be photographed at a school event or activity.   If you OBJECT to allowing the use of your child’s photograph or video for use on the District’s website or publication, please complete the Photo Do-Not-Release Form and return it to your building principal.

Report Child Abuse

New York’s Education Law requires each public school to post information about the Child Abuse Hotline number. Do you suspect child abuse or maltreatment? Report it now! Call the NYS Office of Children and Family Services (OCFS) toll free at 1-800-342-3720. If you are deaf or hard of hearing, call TDD/TTY at 1-800-638-5163 or have your Video Relay System provider call 1-800-342-3720. If you believe that a child is in immediate danger, please call 911 or the local police department. For more information, please visit the OCFS website at http://ocfs.ny.gov/main/cps

 

Sex Offender Registration

http://www.icrimewatch.net/results.php?SubmitAllSearch=1&AgencyID=55142

 

Student Records Access

Access to Student Records.  Pursuant to the Family Educational Rights and Privacy Act (FERPA), each parent/guardian or eligible student has a right to:   (1) inspect and review the student’s education records; (2) request that records be amended to ensure that they are not inaccurate, misleading or otherwise in violation of the student’s privacy rights; (3) consent to disclosure of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent; and (4) file a complaint with the United States Department of Education alleging failure of the District to comply with FERPA and its regulations.   

Student Records Notification

Application to Review Student’s Records and Consent thereto by Parent or Student

 

Student Transportation

All students must follow acceptable behavior expectations and safety guidelines as set forth in the Transportation Regulation (see Addendum I of Code of Conduct).   Permission to ride a different bus must be obtained in advance and approved by the Principal.   Kindergarten students are required to have a parent/guardian at pick up and drop off locations.   (Policy 8410 and 8410R)  

 

Volunteer Registration

Volunteers strengthen our school community through positive participation and we appreciate the importance of parents/guardians/ grandparents who enrich our students’ educational experience.   All volunteers must submit a Volunteer Registration form each school year to the building principal for approval.  The Volunteer Registration form is also available in the Main Office. (Policy 4532)