This page includes information to help parents and guardians with children in school. For specific questions please contact your child’s principal.
- Acceptable Use Policy
- Affidavit of Residence
- 2018-2019 Breakfast/Lunch Application
- 2018-2019 Code of Conduct Acknowledgment Form
- Dignity for All Students Act reporting form
- FOIL Request
- Military Disclosure Form
- 2019-2020 Registration Packet for Grades K-12
- BMI Opt-out
- Application to Review Student’s Records and Consent thereto by Parent or Student
- Sports Participation
- Volunteer Registration
- Student Records Review – Application
- Photo Do-Not-Release Form
Written notice must be annually provided to parents, teachers, and employee organizations of the availability of asbestos management plans, and any current or planned asbestos inspections, response actions and post-response actions. 2019 AHERA Notification.
Troy City School District maintains an attendance and absence policy which recognizes that regular classroom attendance is essential to the total learning process and that classroom interaction between teacher and students and among other students themselves is an integral component to the learning process. The Board of Education policy recognizes several reasons for excused student absences. Any other absence is considered unexcused. Each absence must be accounted for. It is the parent’s/guardian’s responsibility to notify the school office on the morning of an absence. (Policy 5100)
Absence from school and late arrivals – If your child is absent from school for any reason or is arriving late, call 328-5437 (328- KIDS) in the morning and provide a written excuse when your child returns to school. Please visit www.troycsd.org/attendance for additional information.
Bill of Rights for Data Privacy and Security
School districts are committed to preventing and addressing any consequences of an inadvertent release of personal information about students, as well as teachers and administrators. More information.
Child Nutritional Programs
Troy City School District provides all students with a free breakfast and lunch. All parents, regardless of income, are asked to complete the Household Income Eligibility Form.
Body Mass Index (BMI)
New York State requires schools to keep height and weight data and to calculate students’ Body Mass Index (BMI). BMI is a way of checking if students are under or overweight based on their height and weight. If the District is surveyed by the state, we will only share group data (such as, the number of third grade boys whose BMI is below the fifth percentile), not individual data. Parents/guardians may request to exclude their child’s data from group calculations filling out this form and returning it to their school nurse.
Child Nutritional Programs
Troy City School District participates in the Community Eligibility Program (CEP) which allows all students to receive meals and milk at no charge, regardless of household income. Students who are not directly certified will receive an application in the mail, as required by the state, that should be completed and returned as indicated on the form. Questions should be addressed to our Business Office, at 518-328-5005.
Codes of Conduct
Troy City School District is committed to providing a safe and supportive school environment where students participate in quality education services without disruption or interference. Our Code of Conduct is founded upon a firm belief that the best conduct always begins with strong, positive relationships between students, families and all people who work for the District. We have a long-standing set of expectations for conduct on and off school property and at school functions. These expectations are based on the principles of civility, mutual respect, citizenship, character, tolerance, honesty, and integrity. The expectations for acceptable behavior are clearly defined in the Code of Conduct and possible consequences are identified.
Complaints and Grievance Procedures
Generally, the proper channeling of complaints will be as follows:
- Teachers and staff members, then
- Principal, then
- Superintendent of Schools, and then
- Board of Education
Dignity for All Students Act
All students have the right to a safe, welcoming and caring environment, free of discrimination, harassment and bullying. Acts of discrimination, harassment or bullying should be reported to the building principal or the Dignity for All Students Act (DASA) Coordinator assigned to each building. (Policy 0115). Please visit our DASA page for additional information, a complaint form and a list of coordinators.
Participation in the graduation ceremony and related activities will be predicated on satisfactory completion of all graduation requirements, or as otherwise described in Policy 4772. A student who participates in graduation ceremonies by earning only a DCOS or SACC is entitled to continue his/her educational program in the district until the end of the school year in which the student turns 21 years old, or until the student has earned a Regents or local high school diploma, whichever occurs first.
Health Information Privacy
Under the Health Insurance Portability and Accountability and Privacy Act (HIPPA), some districts or schools may be a “covered entity”. If a district or school (or person within the school, i.e. school nurse) is included in the “covered entity” category, then the district must provide notice of its privacy practices with regard to protected health information.
Parents of high school students have the right to request that the District not release their child’s name, address and telephone number to military recruiters without prior written consent. Troy High School provides parents with a separate notice. Parents must return the Military Disclosure Form to the Guidance Office if you do not want information released. (Policy 5500)
Troy City School District hereby advises students, parents, employees and the general public that it offers employment and educational opportunities for students without regard to sex, race, color, national origin, creed, religion, marital status, age, gender preference or disability. Questions regarding this policy and/or the grievance procedure should be directed to the Human Resources Department at 518-328-5041. (Policy 0100, Title VI, Title IX, Section 504, Age Discrimination Act and Title II of the Americans with Disabilities)
Student Privacy (Protection of Pupil Rights Amendment)
Parents are hereby notified of their student privacy and right to “opt out” of participation in any survey that reveals information on certain types of personal behavior or political beliefs. Parents have the right to exclude their child from any activities in which personal information will be gathered from students and used for marketing purposes. (Policy 5500)
Please visit our Parent Technology Resources page for tools, apps and other information to help empower you to keep your children safe while online. Resources include:
- Apps and game to teach about digital citizenship.
- Information resources
- Apps that limit screen time, blocks, family locators etc.
- Apps that categorize apps for parents
- App to set daily limits on Apple Screen Time and Android
Positive parental involvement is essential to student achievement. The District has developed programs, activities and procedures that encourage and support the participation of parents and students eligible for Title I services in all aspects of their child’s education. Parent involvement refers to the participation of parents in regular, two-way and meaningful communication involving student academic learning and other school activities. Please contact the BOE Office for input on Policy 1900 Parent and Family Engagement. (Policy 1900 and NCLB Title I, Part A)
Troy City School District maintains a list of parents and staff who wish to receive 48 hours advance written notice of Pesticide Applications. Parents may register for such notifications by completing the Letter to Request Notification of School Pesticide Application each year. Questions regarding pesticide applications should be directed to the Facilities Department at 518-328-5406. (Policy 8115 and Education Law 409-h)
Promotion and Placement of Students
The Board of Education, at the recommendation of the Superintendent, has adopted a Promotion and Placement policy in accordance with law. Policy 4750 is available in the Policy Manual at www.troycsd.org/boe.
Occasionally students may be photographed at a school event or activity. If you OBJECT to allowing the use of your child’s photograph or video for use on the District’s website or publication, please complete the Photo Do-Not-Release Form and return it to your building principal.
Report Child Abuse
New York’s Education Law requires each public school to post information about the Child Abuse Hotline number. Do you suspect child abuse or maltreatment? Report it now! Call the NYS Office of Children and Family Services (OCFS) toll free at 1-800-342-3720. If you are deaf or hard of hearing, call TDD/TTY at 1-800-638-5163 or have your Video Relay System provider call 1-800-342-3720. If you believe that a child is in immediate danger, please call 911 or the local police department. For more information, please visit the OCFS website at http://ocfs.ny.gov/main/cps
Sex Offender Registration
Student Records Access
Access to Student Records. Pursuant to the Family Educational Rights and Privacy Act (FERPA), each parent/guardian or eligible student has a right to: (1) inspect and review the student’s education records; (2) request that records be amended to ensure that they are not inaccurate, misleading or otherwise in violation of the student’s privacy rights; (3) consent to disclosure of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent; and (4) file a complaint with the United States Department of Education alleging failure of the District to comply with FERPA and its regulations.
All students must follow acceptable behavior expectations and safety guidelines as set forth in the Transportation Regulation (see Addendum I of Code of Conduct). Permission to ride a different bus must be obtained in advance and approved by the Principal. Kindergarten students are required to have a parent/guardian at pick up and drop off locations. (Policy 8410 and 8410R)
Volunteers strengthen our school community through positive participation and we appreciate the importance of parents/guardians/ grandparents who enrich our students’ educational experience. All volunteers must submit a Volunteer Registration Form each school year to the building principal for approval. The Volunteer Registration form is also available in the Main Office. (Policy 4532)